Table of Contents. File sharing is a key features of any modern cloud service. That includes Google Drive, the most popular cloud storage option of all.
While most storage providers work similarly when it comes to sharing files, it can take time to learn for those new to cloud storage. In this article, we’ll help you wrap your head around the basics of sharing files with. We’ll cover sharing Google Drive folders and individual files, as well as the advantages of using it to share them, including collaborating using its excellent office suite, Google Docs.
Jun 28, 2012 Google accounts get 15GB of storage free, shared across Google Drive, Gmail, and Google Photos. For additional storage, you can upgrade to a premium subscription plan as an in-app purchase. Subscriptions start at $1.99/month for 100 GB in the US, and can vary by region. Google drive mac free download - Gdrive for Google Drive, Google Drive, Paragon NTFS for Mac, and many more programs.
We’ll look at a few weaknesses, such as questionable security. For those who have more questions about, we have an article devoted to the subject. There’s also our full. What is Google Drive?
Google Drive is a cloud storage service. Its primary goal is to let you store files on remote servers instead of your computer’s hard drive. Doing so saves hard drive space, lets you sync files between devices and share files without having to deal with bothersome email attachments. A basic Google Drive account is free and gives you 15GB of storage. While shared with Google Photos and Gmail, that’s one of the most generous plans available.
If you need more file space, Google Drive offers 100GB for $1.99 per month and 1TB for $9.99 per month. $ 299 99 monthly Storage 15 GB 100 GB 1000 GB 2000 GB 10000 GB 20000 GB 30000 GB Details Free plan.
Annual Discount: 16% Annual Discount: 17% Annual Discount: n/a Annual Discount: n/a Annual Discount: n/a Annual Discount: n/a In the coming months, the service is going to be rebranded as Google One and its 1TB plan will be doubled to 2TB at no extra cost. That should vault it into position to be one of the, up there with. In addition to file storage, Google Drive can be used to sync files across devices and, key to this article, share files with others. Google Drive File Uploading Before you can share a file with Google Drive, you need to upload it to a Google server. The company’s servers are located around the world, though most are in the U.S. This allows for faster data access in general, as well as faster file uploads.
To upload files to Google Drive, you can either move files into your Google Drive sync folder or upload them using the Google Drive web application or smartphone app. Rather than upload individual files, you can upload folders. Any type of file up to 20TB can be uploaded, which is a huge cap by cloud standards. The only exceptions are Google Docs, Slides and Sheets files. Docs and Slides have a 50MB limit and Slides have a 100MB limit.
Google Drive File Sharing Once uploaded, you can start sharing your folders and files with friends, family, colleagues and clients. You can do so from the Google Drive sync folder in your file system or the web interface. Google Drive Sync Folder Sharing To share content in your sync folder, right-click on it and hover your mouse cursor over “Google Drive.” There will be three options: “share,” “view on web” and “copy link to clipboard.” The third option, “copy link to clipboard,” is the easiest way to share a file. It generates a URL link pointing to your file that can be pasted into Slack forums, social media, spreadsheets or anywhere else. Select “share” for more precise control.
When you use “share,” rather than generating a link, a share-settings windows will open. Option are available to input email addresses to send links to and set permissions. Permissions include “can organize, add and edit” and “can view only.” You’ll notice an “advanced” link near the bottom of the settings window. Use it to alter permissions for specific individuals.
There’s a toggle to prevent editors from adding new people, too. Google Drive Web Interface Sharing Similar share options are available from the Google Drive web interface.
Right-click on any folder or file online and you can either retrieve a “shareable link” or select “share” for more advanced controls. As with sharing from the sync folder, generating a link is simpler, but can be dangerous. Links can be used by anybody who gains access to them. Using the “share” option to input email addresses and set permissions provides a measure of security. If you’re sharing Google Docs, Slides or Sheets files, you can give users permissions to view-only, edit or comment on files. Comments let others leave comments in the margins of Google files, which is a feature we use frequently at Cloudwards.net to produce content. Edit privileges also let others leave suggestions for edits that can be approved or not.
Up to 100 people can comment on and edit a shared Google document at the same time. More than that can view it, but it’s easier to distribute a universal link than input 100 email addresses. Advanced share settings let you automatically post links to Facebook, Google+, Gmail and Twitter to increase your audience. Google Drive Shared with Me Google Drive allows others to share folders and files with you.
To help manage those, the web interface includes a special “shared with me” view to see what content is available to you. The list includes both the file shared and the name of the person who shared it with you. Unfortunately, there’s no similar view to audit what content you’ve shared with others. That makes it easy to lose track of links. The best you can do is scan the list of files in the “my drive” view and look for the “link” icon beside an object, which indicates it’s been shared.
That can be time-consuming and it’s easy to overlook files. Hopefully, Google will consider a feature addition to fix the oversight. Google Drive Sharing Weaknesses Google Drive makes it easy to distribute files, but, in addition to a view to audit share files, there are troubling misses with how Google Drive goes about file sharing. The biggest weakness is that Google doesn’t let you set passwords or expiry dates for links. Link passwords ensure that only those with a password can use a link to view or download shared content. Without them, anybody who obtains the link can view it. Link expiry dates set a timer on how long a file link is good for.
Expiry dates provide a reasonable solution to how easy it is to lose track of what links you’ve created and the problems that come with that. Most cloud storage providers miss on those counts, too. The few exceptions are mentioned in our article. The best of the bunch is Sync.com, which lets you set passwords, expiry dates and download limits. Sync.com encrypts file sharing, too, using private, end-to-end encryption. That is another matter, though. The takeaway is that, while great for file sharing and one of the, Google Drive is far from perfect.
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As a final word of caution, the Google Drive terms and conditions agreement grants the company leeway to scan stored and shared content. There are many reasons for that, including targeted marketing, but there’s one reason in particular that’s pertinent to this article: copyrighted material.
If you’re planning on storing in your Google Drive account and sharing them with others, reconsider your plan. The system uses hash matching to detect pirated content and may not permit the share if it flags something suspect. While we don’t advocate piracy, if you were going to store torrented files, you’d be better off with a. Sync.com, pCloud and Tresorit are the best bets, with MEGA a distant fourth. Final Thoughts Without file sharing, Google Drive wouldn’t be as compelling a cloud storage solution as it is. That’s because file sharing is behind what Google Drive does best, which is collaboration.
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Co-authoring Google Docs, sharing presentations and distributing spreadsheets are all vital elements of the Google Drive experience. For the most part, file sharing with Google Drive is straightforward and this article should have put you on the right path. I want more storage, but hesitate to purchase it when at only 15GB I can’t download, view, or share the files with any reasonable system intact. Yes, zip files download, but limitations are not specified.
When zips open the files are sketchy at best, a many files don’t download for unknown reasons, The directories are all gone which leaves a massive wad of unsorted files that take forever to reorganize (just to find out what is missing). Question—If I invest any $$ into an ever-changing online storage system that lets me down at 15GB would I be Insane to actually pay $$ for 1 or 2 TB without documented file management, documented share system, and a without a reliable upload-download system that won’t loose, distort, or otherwise compromise what may amount to many years of my life’s investments? Not yet I think.
Deploy Drive File Stream to your organization for a quick and easy way to access your Drive files from your computer. This article is for administrators. To learn how to use Drive File Stream, see the. How it works With Drive File Stream, you stream your Drive files directly from the cloud to your Mac or PC, freeing up disk space and network bandwidth. Because Drive files are stored in the cloud, any changes you or your collaborators make are automatically updated everywhere. You’ll always have the latest version. You can also make Drive files available for offline access.
These cached files sync back to the cloud when you're online, so the latest version is available on all your devices. Install or deploy Drive File Stream. Verify that Drive File Stream will work for your organization.
You can use Drive File Stream on these operating systems. Windows: Windows 7 and up. Windows Server editions are not supported. Mac: El Capitan (10.11) and up. For High Sierra (10.13), follow.
Also make sure to use a. If you haven’t already done so,. Make sure to allow Drive File Stream and specify whether users can see Drive File Stream download links. (Optional) At the same Admin console page where you turned on sync, check Allow users to enable real-time presence in Microsoft Office from Drive File Stream. This lets users, and can help prevent editing conflicts.
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Install Drive File Stream on each user's computer using one of these options:. Let each user on their own machine.
For this option, users need administrator rights to their computer. Download the Drive File Stream.exe file and deploy it in silent mode. Run the installer in silent mode: hdiutil mount GoogleDriveFileStream.dmg; sudo installer -pkg /Volumes/Install Google Drive File Stream/GoogleDriveFileStream.pkg -target '/Volumes/Macintosh HD'; hdiutil unmount /Volumes/Install Google Drive File Stream/. (Recommended) Delete the Backup and Sync applications. (Optional) Delete the Google Drive folder at /Google Drive.
Use caution deleting this folder, as it may contain content that has not yet been saved or synced. Note: Drive File Stream comes packaged with or to automatically update Drive File Stream on your users’ computers. You can configure policy settings for these applications if you don't want Drive File Stream to automatically update. If you have problems installing Drive File Stream, restart the computer where you're having trouble and try again. Uninstall or reinstall Drive File Stream.